Many website owners often ask people to fill forms online to enable them collect data for their business. Proper explanation should be made to those supplying such information on what the organization intends to do with their details. Online businesses usually collect data like: name, address, telephone number, and more from intending customers. Every company must let people who submitted such details know how they will be treating materials collected from them.
Any web site that gathers such data from visitors, no matter how small must have a policy that lets people know how it will be treated. In most cases these companies display policies expecting visitors to read and agree to them before proceeding in the site. Because web page visitors can come from anywhere, these policies must meet international standards.
Policy material is a legal document but site owners should try as much as possible to write it in simple English for everybody to understand. Let them introduce what their company does, and how materials gathered from people will be managed. Policy statement is a very important aspect of every company’s documentation and legal matters; therefore, great care should be taken in its drafting.